The face-to-face meeting is not in risk of extinction, far from it, but a worthy competitor has emerged: the virtual meeting. Thanks to new technologies, companies are transforming the way they work, especially in terms of time and responsiveness.
They say time is money, but… is a virtual meeting always the most agile solution? In this article we will tell you about the advantages and disadvantages of both, and help you choose which is best at any given time.
Face-to-face meetings: this is personal.
Face-to-face meetings are closer. In them, a good salesperson can display all his charms: presence, body language, active listening, tone of voice… In addition, they make it possible to deal with off-the-record topics beyond the meeting itself.
In person distractions are reduced and it is less likely that someone will be distracted with your smartphone, for example. When our interlocutor is in the same room, we concentrate more and better.
Face-to-face meetings are perfect for large groups. It is no secret that a large hands-free meeting or video conference can turn into chaos. So, if you want to gather more than 15-20 people, we recommend that you have a face-to-face meeting.
✓ Better communication
✓ More personal treatment
✓ Greater concentration
✓ Allows off the record
✓ Perfect for large groups
Does holding a face-to-face meeting mean locking yourself in the office?
Not at all. We can meet in person in an informal place, such as a coffee shop, or in an inspiring professional space, such as a hotel.
At Dolce Sitges we have 2,175 m2 of meeting space with 40 rooms equipped with ergonomic furniture, 2 plenary rooms with a capacity for 360 and 475 people, latest technology and plenty of natural light. Facilities designed to concentrate on business, and always surrounded by lush nature and with the Mediterranean Sea on the horizon. With the possibility of booking a 12 hours coffe-break which allows you to rest without losing the thread of the meeting but when it really is needed.
Virtual meetings: no frontiers, no displacements.
Virtual meetings allow your participants to see each other without depending on a specific space, a common schedule or even being in the same country. This type of meeting is perfect for those who have a complicated schedule or many trips on their agenda. In addition, the savings in work time and travel costs are considerable.
The economic factor is decisive when we hold a meeting. In the case of a virtual event, the cost is drastically reduced, as transport and dietary expenses (tickets, hotels, meals, taxis…) disappear. So we can arrange a meeting without any worries or extra expense..
A virtual meeting is more agile, which affects the flexibility of projects and allows teams to react more quickly to any change or unexpected. In today’s business you have to move fast, and speeding up any process also speeds up results. On the other hand, with this type of meetings you lose the familiar treatment with people, so they are not the most suitable to visit a client for the first time.
Visual meetings are perfect for small groups, exceeding 10-15 people would be a major logistical problem. If you want a fluid communication, to deal with each point with the person in charge in a suitable time and, above all, to have a fast capacity of call, you must choose a virtual meeting. Technology will be your ally!
✓ They add flexibility to projects
✓ Reduce reaction times
✓ Facilitates team meetings
✓ Reduce logistical costs
✓ Perfect for small grups
Does holding a virtual meeting mean having the best connection?
Not at all. With a mobile terminal and an average connection, you will be able to make a successful virtual meeting. If you add to that a modern infrastructure with screens, speakers or projectors, better than better.
Don’t let technology overwhelm you! When you need it, you can rent a fully equipped meeting space in Dolce Sitges and hold your virtual meetings in our facilities with high-speed Wi-Fi and full audiovisual equipment.
Last minute advice…
Do you want your meeting to be a success? Whether it’s a face-to-face or virtual event, take note of these tips:
- Set up the meeting ahead of time. Improvising looks good on a stage, but not in the world of work. Success is perseverance and hard work.
- Shorten the duration of the event. It is recommended that the average length of a meeting be between 10 and 60 minutes to maintain the optimum level of concentration and interest of the attendees.
- Choose attendees well and define roles. Bringing department heads together by system is not the most appropriate thing to do. Think about who you need from each department, what it will bring and define the main roles that will lead to the meeting, as well as the issues to be addressed.
- Prepare space & material. If you plan to hold a physical meeting, make sure you have room availability and the necessary documentation. If it’s a virtual meeting, look for technical support and check connections before you start.